Providing event transport facility to guests
You have to facilitate your guests in every manner provide transport facility to them to move around during event is very trendy now a days. If you want to provide your guests with feasibility and prevent late arrivals then do supply them with shuttle service. Your guests will be needing shuttle service to travel between their hotel and venue.
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Stage decoration for an event
Make a preplan program to get and contact with shuttle service companies. You should know the event place, venue and make estimated amount before making any bid. Most of the companies’ get their fees depend on the number of days and number of vehicles they are providing. Calculate basic parameters of your event and then offer bid to transport company.
Determine the number of people and then choose the size of bus. Offer continuous bus service to your guests. Better to choose a small vehicle, it will cost less per hour. Make a big window for registration and reception. It will prevent people to jump on same bus and make a fussy condition. Offer extended time for registration and reception to avoid load on bus and crowd gathering. It will also reduce stress on staff members.
Make a route plan before you hire a shuttle service. Ideally choose a circular route it will avoid traffic block. You can use Google maps to plan your route map. Do a test drive before the start of event to check the traffic condition at the selected route. Ask the vehicle drive to stop for 5 to 10 minutes at one stop to do loading and unloading.
Stick some easily recognized signs on your buses so that if people get distracted by phone calls or lined up to wait for bus can easily recognize it. Coach buses have built in sign boards on them but small shuttles don’t have it. Make poster size signs and write name on event on it to get it identify by people. Put one sign on front, back and both sides for the exposure.
Allow your staff member to ride with passengers on first day of event. If there will be any troubleshoot problem you can solve it at same time. Include some help number on your shuttle service; in the case of any compliant they can contact that number. You don’t need to make anybody stand and wait for shuttle service. If they come out of their guest rooms and find no service will be big drawback of your event. Create a communication channel between service providers and guests as well.
Providing shuttle service to your guests will make your event really valuable. Offering this facility at your event will remain in minds of people for life time and great attraction of tourism as well. Those who came from different countries to attend the event will enjoy communicating with other people and take enjoyable memories with them. Don’t forget that providing extra facilities to your event will make it fantastic and unforgettable in minds of visitors.
