Technical aspects of Virtual Meetings Events
Now a day’s virtual meetings and assistants are very popular all around the world. Most of the sales people also like to give virtual presentation rather than one to one meeting with other party. In fact business implications are spread throughout the world so best option is virtual convention. But you have to face some challenges in virtual meeting that are not encountered while meeting a person in real. Follow the given ideas while running and conducting your online presentations with other person.
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Set Up a Devoted Space
The most critical and embarrassing situation that can happen to you while doing online presentation is that you worker came behind the background and ask you “will you like to eat pizza or burger? Set your room and office in some lonely and separate place and lock the front door while meeting. If space is less than make a sign on front door that “Don’t disturb meeting is going on” and tell all your coworker don’t perturb and in interrupt you while meeting session.
Check all technical aspects
If you webcam is not working then don’t sign the paper for virtual meeting. Check all things before time and see their functionality. Hire some coworker to check all technical issues. Make your room neat and clean. Remove all extra papers and icons from your table. Detach pop of calendar for date reminder. You background must be plain. And position your webcam such a way that other person can see your face clearly.
Headset and Microphone
If you are already involved in calling then you must be having handset with you. If you don’t have then, ask your sales manager to buy you one. Hand set let you to hear your business partner and let him to hear you as well. Check the function of your speakers and microphone as well. Handset gives you clear voice rather putting your phone or computer speakers on.
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Slow Down process
Even while using handset it is difficult for people to listen other person clearly and they feel easier to have face to face meeting. Talk slowly, give break while talking and speak in comprehensible words. In this way other person will able to understand your point of view. If you will be speaking clearly there is less chance of any blunder and mistake. You will make yourself in the attention of other person and he won’t tune you out.
Follow the time limits
Your main consideration is being punctual. Don’t let your business partner to wait you and meeting get start 15 minutes late. If you have called the other person for meeting then, stick to your time and pack up meeting on the given time. In the end, mark the time slot for questions and answers. If during the meeting you and other person leave the main theme of meeting and go towards digression then ask him to discuss irrelevant point later. After finishing the meeting, let him to talk on off topic points of meeting.
