How to write a Event proposal

Events don’t happen easily. You have to put lot of sweat and blood to combine all people, employees and crew to work collectively is methodical manner. Event proposal must be eye-catching, striking and professional to win a bid. Should be containing all the details and descriptions. It’s a way to advertise your service and abilities to customer.
Minor details will be required for writing event proposal depending upon the type and nature of event. Before writing an event proposal following particulars of event must be included:
• Explanation of the Event
• Event Bidder
• Venue and services provided
• The event plan
• Event budget

Explanation of the Event: Before explanation of the event write introduction about your organization and team, give references of any organization you worked for. Do mention all previous work you have done in event management. State advantages and disadvantages of event and mention feasibility report as well. Note down all content of event in event explanation. Some events require very small illumination because they are ordinary. Don’t rely on tile of event to judge its purpose. The overview of events consists of its purpose, theme, attendees, and participant. Give whole picture of event in its proposal.
Event Bidder: Event bidder should be capable and experienced. It is vital that the organization who gets the bids definitely believe to put a good show up. The proposal should consist of concise information about the skill of event management team. Mention the qualification of team leader in proposal. Write about all trainings given to volunteers.

Venue and services provided: Write whole narration of the venue and all the facilities provided inside the venue. For indoor events summarize about lighting, cooling, heating, sitting and food should be mentioned in the proposal. And for outdoor event outline about shading, lights, changing rooms etc. Include floor diagrams and photographs to show all features. Mention about catering service and food venue. Include information about the car parking, transport and security issues.
The Event Plan: Sometimes it happens that club has no place for running some concert as they have already set the dates with sports teams. So it is important to mention on the proposal about the availability dates and times of the venue. Do mention all outline of program in your proposal with times. It is important for the selection team to know about the acquirable hours of venue. Do booking beforehand to avoid any type of conflicts.

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Event Budget: Now again event budget plan is critical and crucial thing in whole event planning. Budget must be realistic and cover all the requirements. Include Sponsorships agreements in your budget plan. Don’t show any loss in event budget because it will create a negative effect on the minds of bidders. Calculate the number of people attending the event. include the cost of site and food in proposal. How much it will cost if you do any improvement in site. How much equipments, decoration, tables and chairs will cost? Make a plan before three months as prices change over almost every six months. Comprise some hidden charges as well like cleaning, transport and extra food.

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