Event logistics management and arrangements
To get an expected result from your event strong and managed logistics is required. During all event process main focus is always to get best resources, organization of event and obtain maximum ROI factor. Industry will provide you all the expected stuff that you needed to run an effective event. In the end of event synopsis we need to do investigation of all programs, measurement of whole method and make a evaluation report. Check the size and nature of the event then make a list and activities according to it.
When you contact with any event logistic company it provide you resources and knowledge about offsite management, pre and post event development. After making a strategy you have to do planning of event. From where to get stuff for sitting arrangements, catering, decoration, rooms and venue.
Related article:
Promotion and Advertisement of Event
Event Strategy Plan
- Event purpose and intention
- Measuring of program metric
- Grouping together goal, purpose and aim of event
- Strong marketing , promotion and latest techniques
- Design technology plan that help to control event logistics
- Controlling timeline and limits
- Suitable budget model
- Controlling event vendors
- Making proposal and contact
- Call sponsors to get whole progress
- Call guests and speakers of a conference
- Complete the contact information before hand
- Do distribution of invitations
Pre-event Planning:
- Controlling timeline and limits
- Suitable budget model
- Controlling event vendors
- Making proposal and contact
- Call sponsors to get whole progress
- Call guests and speakers of a conference
- Complete the contact information before hand
Do distribution of invitat
On the event you need to control following element
Selection of site:
- Searching venue
- Find a appropriate venue according to requirement
- Making a proposal of venue
- Signing a contract
On venue arrangements:
- Providing rooms for guests
- Number of seats
- Selection of food
- Provide catering services
- Security management on venue
- Travel charges and settlements
- Creation of theme and decoration
- Name tags
- Press arrangements
Vendor selection:
- Decoration of venue according to theme
- Decoration of stage to attract attendees
- Provide Entertainment aspects like music and gifts
- Audio and video arrangements
- Hiring staff for work and pay them according to the budget and resources you have.
- Lightning and photography for the professional photographer and press.
Also read:
Sponsors providing companies for event
Communications between attendee
Creating management and communication between attendee of program
- Web registration for program for the comfort of attendee and visitors
- Data control to keep record of attendees and workers
- Creation of theme and design
- Using social media to create communication
- Website control of specific event
On-site Management team of event
- Professional team of workers
- Can work for 24 hours a day
- Harmony and coordination between event manager and team
- Documentation of whole process
- Feasibility report
Post event proposal and analysis
- Budget control , agenda and event bidder
- Evaluation report
- Measuring ROI of event
- Synopsis and proposal report
Make sure all the material reach the venue before one. Make a small kit of miscellaneous items like pencil, pen, paper, tape, phone no diary, stapler and scissor.
