Rules and regulations to sign event contract
Event planning business is not an easy job; it requires hard work and lot of patience but it rewards and pay back you in the end. How much enjoyable and interesting your work is but don’t forget business is always business. Doing all paper work at right time is very important. When you sign a contract and agreement with your client you need to follow some rules and regulation:
What is an Event Contract and how to sign it?
Contract is a paper on which every small things and details are written and all legal requirements are covered before you and your client start working on event preparations. If you have good relationship with clients still it’s crucial to include all on paper because in the case of any bad thing happens you can move stealthily. You must get all your payments on time. Contract is binding accord between you and your client according to the court laws.
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Following information you need to include on your contract paper:
Event Contract
Vital Information
It includes date, time, place, type and nature of event.
Event manager Fees
It covers all fees that you will charge your client for organizing an event. Also include other bills and payments in it. Everything should be written in clear manner to avoid any confusion in future.
Payment Terms and Conditions
After a big meeting and negotiation period with client you decide you fees and demands, now you must enter about the terms and conditions of payment method on your contract paper. It’s the most valuable and precious advice for event planner. It should cover all early deposit, time of payments, time of final payments, target of payment and any extra bills and expenditure in the case you do some extra work or provide extra services.
Description and Charges of Services
Make clear description of your services on your contract paper, don’t exclude anything from it
If your services will be written in some informal way then you will get demand of extra work and tasks. At that time you won’t be able to avoid extra services if you won’t mention them clearly. If your client demands for extra work then you can show them relevant section on contract paper and finish all misunderstandings at the spot. You can also mention the fee charges of extra services outside the span of your contract paper.
Further reading:
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Cancellation Strategy and Rules
If you have started working on the event according to the demands of client and project get cancelled then client is answerable to give you some percentage of your fee. All depends upon the type of event, problem encountered by client or any noticed given by client. Include different fee structure in the case of cancellation of whole project.
Signatures
In the end to complete all legal specification both parties sign on contract paper with date and stamp as well. After writing date and signature, make sure that you have final copy of contract paper with you.
