How to Sign Event Rental Agreements and Contract
If you are running a big warehouse of event planning business then you must rent out the equipment for the conduction of events. Sometimes you will find that rather renting out the equipment its better to buy them once in a year. Both of these trades will be beneficial for the rental company as well as for event Management Company. Formulate some agreement paper with the rental company to prevent any type of load on your budget. Here are few steps that you need to flow for agreement.
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Timings and Delivery
Managing things on time is the key for success in any field. Most of the items that Rental Company will provide you will be charged on daily basis. If you will keep any thing and items for extra day you will be charged more for it. Make some plan of your rip down strategy. Don’t get anything that you don’t want to use. And if you will pick items before the deadline to avoid any type of hassle on final day, it will also charge you extra money. You have to work very smartly and wisely to coordinate the stuff on time to avoid any type of plenty.
Condition and Cleanness of Items
You can marsh up the rental item in some box before the final day of the event for pickup. When you will sign a agreement with Rental Company they will tell you about the original condition of the equipments and their conditions to be returned back. For example you need to wash the plates and glasses to avoid the charges of dirty plates and glasses. Same rule will apply for the tables and chairs. You must manage and place the items in such a way to prevent any type of loss and breakage. And don’t forget that the driver will not be responsible for any kind of breaking loss. You have to pay and cover it yourself.
Cancellation of Agreement
For the details of cancellation of the agreement you need to be very cautious. If you are organizing the outdoor event then there can be more chance of cancellation of agreement. But in some cases you can use the items without charges within the whole week. Because, during outdoor events you need to delay the event due to rain or storm. In this case just give a few percentage of charges if the items are not deliver back on final date of agreement. Sometimes you order for 1200 chairs for guests but before the final day you come to know that only 900 guests are coming. Then talk to your rental manager and pay him less percentage of fees to cover the loss.
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Support Issues
What happens if in the running event your tent falls down? And you need more tables and chairs for the guests? Ask all these issues before signing the contract with the dealer. Make some emergency plan before head and check all the issues before you ask the delivery driver to leave the place of event. Most of the rental companies provide the pick and drop services until the event is running. You must keep the contact number of manager of Rental Company to call him in case of some emergency. Most of the rental companies will love to do work with you again, then be very particular and flexible while making a contact with them. You have to work for the benefits of both parties.
