How to control cost of audio/video for an event
No doubt audio/video instruments are very impactful elements of an event. If you having every good and profession guests speaker and there is no sound quality, you whole event will collapse in seconds. Sometimes AV scope is limited by the problems of budget. Event planner must learn to increase the scope of AV by killing all the restriction of budgets. Follow the given tips and tricks and increase the overall look of your presentation.
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Planning a small event of party
Projectors
You will be really lucky if your guest speaker will not demand any projector and screen for his presentation. Now a day’s power point presentation with live content is the first preference of the speakers. Ask your speakers what are his requirements of audio and video equipments. Check the size of your room and arrange one big screen in the centre.
Microphones
If you have placed different speakers in the event room then you must need different microphones as well. It will be bit expansive if each of your speakers will be requiring one microphone. You audience will ask questions from guests speakers so you must require at least 3 or 4 mic in room to handle the soundboard. You can purchase either a podium mic or a wireless mic for the audience and guest speaker. Better to have all those high quality equipments that rock stars use in their concerts.
DJ for event
If your event is party type, rather than conference, then you must need DJ for it, you can save large amount of money if you will hire some experienced DJ. Most of the halls have inbuilt system of light, sound, speakers and mics. There prices will be really low than that of some professional DJ. You have to check the venue critically before you will sign the contract with the manager. It also happens then they will charge you extra money and hire someone else to provide all those facilities that are not present in the venue.
Creative Production Cost
If you will use the existing team of venue hall their creation cost will be out of your budget .If you want to create graphic effect, visuals and 3 –D motion then the best option is to hire some freelancer expert for it. You will be able to save lot of money like 50 % or even more and he will able to produce very good effects more than you expected and thought. Before hiring a DJ go and check the references and his website. Check different online websites and give ad to hire a freelancer person.
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Catering plan for an event
To control the cost of AV equipments first make the list of your basic needs and requirements. Ask all technical aspects before hiring someone for the control of AV. Don’t hesitate to ask any important issue and questions. You are a client and you have all right and power to control the system according to your own choice. Check the list of your AV costs and exclude all those things that are unnecessary for it. Remove all expansive items and balance your budget.
