Evaluation Report after your event

Was your event a total success or not. Make an evaluation report to prevent mistakes in future. It’s not possible that your event will run in same manner as you have planned it. Better to take a paper and pen and brief all mistakes and blunders and evade them to repeat in future. Don’t take chance to do slip-ups again and again. Think critically to thwart any misconduct during event. Sometimes it not easy to check the exact mistakes but by following the given tips you can avoid failure of event.

Mention problems in evaluation report

It’s an official document not a hand written report. It should start from preliminary planning, and write about all problems that you faced during any planning. Call a meeting just after the end of the event and construct analysis report. You have to check what dint work as you imply to make a plan for it. Quick action need to be taken as the reminiscences of event will go away in few days. In the same way your staff members and team can also be changed on monthly basis. Just consider the following points:

Team: How well there was coordination between the team member or any lack of harmony and communication between the working members?
Method: When you didn’t measure the ROI factor and concentrate on repeated checking of venue or catering services and in the end budget was a big disaster figure for you.
Event tools: How you used tools to make event successful? Sometimes using some new event software technology can be big breakdown as well.
Funding goal was achieved or not?
You make whole plan in given budget or not?
What is your net income?
Difference between this year incomes to the last year income.

Your evaluation team:

Call your whole event planning team to get input of feedback. Make sure all are involved in giving you exact report of all happenings. Set enough time and make an agenda to discuss with your team. Coat all minor points in you statement and make a full detailed document with positive and negative aspects. Give importance to client criticism as well. Including your client point of vision will be sign of great professionalism.

Topics to be added

1- Catering and entertainment aspects

2- Venue size

3- Decoration problem

4- Noise problems during some concerts

5- Invitation cards for guests

6- Seating issues

7- Event process and timings

8- Areas of improvement

Mention Solutions:

Discuss and check the solution with the help and coordination with team members. For example:

You were not having strong sponsorship for event. For next event concentrate and rely on good sponsorship program.

Your event planning exceeded the given budget. Then save some money for next year or increase the ticket prices, can solve the problems.

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Final evaluation report:

After doing event assessment make an ending and absolute report. Don’t blame anyone for failure and success, compose an honest and accurate report. Analyze what to avoid next time to dig up a fruitful and rich result. Cover the following questions in your description:

1- Even with problems, event was successful or not?

2- What worked and what didn’t worked at right time?

3- What to shun and avoid next time?

4- How to simplify the complicated part of event?

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