Strategies to increase attendance of people for Your Conference or Meetings

Overcome your fear that people don’t like to join and attend the conference and meeting. They always get useful information from these education conferences. To increase the attendance of people follow the given steps:

Make sure guests enjoying the event

The most common fear of event managers and planners is that people are not enjoying and liking the information and material of the conference or meeting. During a business people share their ideas and interact with new business men. A successful meeting creates a healthy and friendly environment always.

Create outline plan

Make a proper layout of your program about the running, timings and topics of meeting. Focus on one theme at a time, don’t overpower themes. Follow the given sample of meeting:

v 9:00 a.m. Arrivals

v 9:45 a.m. Welcome Note

v 10:00 a.m. Speaker speech

v 11:00 a.m. Mid Break for lunch

v 12:15 a.m. Panel Discussion of participants

v 1:30 a.m. Closing ceremony

Follow calendar and clock

Before setting the dates and time of your meeting program confirm the people that they will able to come or not. Following issues must be considered before setting calendar of event.

v Prefer morning time for meeting or conference

v Participants always like appreciation letter in end

v Wednesday and Thursday are good for meeting.

v Avoid meetings on Sundays.

v Be considerate about travel issues of participants.

v Start on time and finish on time

Choose unique venue

Most of the business meetings are held in hotels and conference hall but they are very common places. You need to select some unique place where people will adore to go. They want to have some change in their routine and keen to enjoy the event. Follow the simple rules

v Choose venue that is nearby the location of participants

v Choose venue where participant love to go

v Choose venue which has previous experience to hold meetings and conference

Compile guests list

Sort the message and theme of your event and then invite guests according to it. Rank and compile all people according to their education, grade and experiences. Most of the time host of the event makes a cooperate list of guests and invite massive number of people to it. Better to request people of same rank, position, field and experience.

Invitation

To make maximum number of attendance invite people before time. At least send them invitation card before 15 days of event. You can send traditional printed cards or use electronic media technology to send your invitation to guests.

v State the event before inviting guests

v Send the exact date before time

v Send a detailed information and agenda of meeting

v In the end call the guests formal and send some personal note to request them

You can also call the people by a phone call to make your attendance 100%. Those members of the event planning have some realtion witht the guests can also compel then to come and join the event. You can organize a good conference and bad conference but make some good reputitin on front of all people so other organization approach you in future for event management. The peoson who enjoyed you event will come and attened future program. People come to the meeting to gather the intereing information they will love to take handout in the end. Also send them thank you note by email or in the written form.

📝