Steps involved in Hiring the motivational speakers for Conference Event

Steps involved in Hiring the motivational speakers for Conference Event
 

Event manager and planner usually discuss with speaker agencies to hire good and motivational speaker persons for conference. They deliver their material between different sessions, lunch and dinner. Lot of parties and bodies are involved in the selection of guest speaker. They also check the content and material of speakers having some influence to impress participants.

Speakers want that client also remain organized and particular in whole conference event conduction. Give hard copy of a document to the speaker showing the final agenda of dates, location of conference hall, email address and telephone number.

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Evaluation Forms of speaker of Conference events

When you set a conference room for motivational speaker, confirm the settings of audio/video devices, with big screen and computers provided on every desk. A bad audio video quality will destroy whole conference and impression of speaker will also get shaky.

Working and fulfilling the demands of speakers is difficult and devastating. Here are few steps that you can follow while working with guests speakers:

  1. Plan a timetable of at least three pre event calls to guest speaker, business person and your client. This will clear agenda and you will achieve your goal easily.
  2. Make a questionnaire and send it your client, speaker and host about the purpose and objective of meeting. Send copies to everyone. And your guest speaker must take this copy at the time of meeting.
  3. Plan a food menu before conference; either you want dinner, breakfast or lunch. Ask the CEO, hosting team and client to give some presentation in the end to personalize the relationships.
  4. Ask the speaker to make a small recording of 3-4 minutes about the production and marketing process of before and after the event. Load this video on event website and send emails to all attendees.
  5. Allocate 10 -15 minutes of question/ answers session at the end of the conference meeting. This can also be done in between lunch and dinner time. It will let them communicate with each other and get familiar to other members.
  6. Give small booklet and memories of event in form of hard copies to all participants. You can also create an online bookstore and sell them to get extra money for advertisement.
  7. If you get any photos also share with guests speakers so that they can use it further for their announcements and popularity. Get permission from all members about photo sharing. This will give more exposure to your event. Create some talking session between guest speakers and VIPs.
  8. Make a film of the speech; it will make a long lasting impact. You can use it as a marketing tool to organize more conference events in future.
  9. Give survey document to participants, guests speakers and VIP’s of conference. It will give the post event result about the efficiency of guest speaker.
  10. If speakers and guests are coming out of the town provide them with comfortable lodging for night stay without charges.
  11. Ask the speaker to deliver some follow up message at the end of conference meeting. They will say thanks note to all VIPs, guests and participants, acknowledgment to the organizers and event planners and emphasize on the basic theme of whole conference as a closing message

    

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