Floor Plans for Conference Meeting

Most of the time, hotels and conference rooms provide the flexible dimensions for fixing number of people in a space of the room. You have to check and elevate the floor plans of the room. Usually the hotel partners do all the calculations to adjust all members in halls. But these adjustments didn’t include the audio/ video, catering and decoration.

1. Classroom Floor Arrangement

Classroom floor plan consists of rows of table and chairs. Six base tables can cover two people easily, and eight base tables usually cover eight people at a time. Two tables are joined in a row and walkway between the tables and chairs for people to access their own seats. Ask the conference hall manager that how many people they will adjust on each table. Have an option to accommodate extra member on each table.

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2. Theater Floor Arrangement

In theater floor plan there is a row of chairs; depend upon the size and area of the room. Some facilitators also provide with auditoriums, which is very good for professional presentation and delivery. Mostly theater floor plan adjusts maximum number of people at a time.

Ask the conference manager about the width of the chairs. Executing teams often bang and knock seats into one another. This creates very unreasonable and uncomfortable design of the seating. If chairs have narrowed width ask for comfortable spacing.

3. Banquet Floor Arrangement

Banquet floor plan consists of round tables that can cover 6 people at a time with 7 inch of table. There are also 5 inch round tables. Banquet floor plan is usually deals with small number of people. It is used for dinners, breakfast and outdoor lunch. Request for the design of 8 tables. This will help the attendees to keep their books and material and enough space to roam in the room.

4. Reception Room Floor Arrangement

Layout of reception room includes the heighted tables like used in coffee shops. It can for large number of people in a small room. Get 5 inch round tables for your conference having six seats with them.

5. Boardroom Floor Arrangement

In this structure all people and attendees are sitting around a single round table. For the close interaction and discussion this is best plan to execute. Most of the conference facilitators provide the executive formation and arrangement of the boardroom floor plan including leather chairs and sofas, inbuilt facility of audio and video devices. It can cover almost 15 people at a time.

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6. U-Shaped Floor Arrangement

In this structure tables and chairs are arranged in the form of “U” shape like guest speaker is setting at one corner and addressing with the people. A/V arrangements and projector are kept in the middle of the structure. This provides very interactive way to correspond with the attendees. Rectangular room can wrap “U” shape arrangement easily.

7. Hollow Square Floor Arrangement

It is almost like a U-shape floor plan but fourth side is usually covered in a form of square or rectangle. Middle of table has an open space. It is best for normal size room and provides the full facility to people to interrelate with each other. All the participants take part in discussion and good brainstorm sessions are created in hollow square floor plan.

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