Event planning blunders that must be avoided

Event planning is flimsy and flotilla type of business. You can’t use word “Tyr again” in event planning once some mistake or damage is done. Planning requires lot of hard work and devotion. One mistake creates string of reactions that can’t be recovered again. Few very common mistakes and blunders are listed that must be avoided. Event planner should be smart enough to cope with these foolish mistakes. You can easily prevent the mistakes and recover your event with some useful tips and instruction.

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Catering plan for an event

1. Time limits: No doubt time factor is very important element and ingredient of event management. Estimation about must be accurate to avoid the battle against time. Everything will look bad when guests are arriving and your workers are doing things at the nick of time.

Solution: Must do all preparation before 3 months of event and reach at event spot an hour before the guest.

2. One to one meeting with client: We all know that in this fast technology world emails, excel sheets; spreadsheets are powerful tools to do communications. But relying totally on these tools and sending the details of event is not a good thought.

Solution: Better is to call you client or go his place and have one to one meeting to discuss the details and particulars of event. Discuss about all seconds and minutes of event as if real picture of event is running in front of you.

3. Talk with vendors: Don’t forget that your vendor must be having lot of clients like you of different categories. They have lot to work and hard for them to keep things in mind. If you won’t communicate with you seller about the goods he will definitely forget to deliver you on time.

Solution: Talk and write you vendor through email. Email is better idea to imply all needs you want.

4. Same event at same place:
What is disturbing and noisy neighbor means at event. Organizing an event at venue where some other event and party is running at the same time. You must discuss state and circumstances to venue manager in advance. Lot of noise and loud music voice can totally distract your event.

Solution: Check who else is sharing the same venue with you and ensure local government laws to remove and sort the issue.

5. Help on event day: While making an event budget manual labor cost is always difficult to settle and handle. But you can’t make your event if you won’t hire proper help. You can’t do everything yourself or with a small team.
Solution: Hire appropriate help according to the limits of your budget. Contact different vendors, sales man, workers of desired fields of your event. Don’t hesitate to spend some money to make things in effecting manner.

6. List of all stuff: What happens if you reach your event and want to stick name tags on seats but you have tape and pen with you but no name tags. You forgot them in your office at your table. It’s a small mistake but for event flop can be big as well. You need each small and big stuff at your venue at the time of event.

Solution: Better to make a list of tiny stuff and load them in your car when your leave for event place.

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