Tips and tricks for Venue Negotiation for some Special Event
To attain the main goal of the event your main priority and objective is to choose the right event place. Select the venue place that is in your budget, price and limits. Now a day there are lot of options and range to select the venue according to you desires. Every venue place have some negative and positive aspects, you have to negotiate and discuss the pricing and feature with venue manger in solid manner to achieve your goal. Keep following points in your mind:
Tell your Specifications:
First of all tell the venue manager about the date, type and number of guests that are invited on your event. He will tell me critically about the number of people that can be accommodated in his hall. Better to reserve the hall for the fix date of the program. Be flexible in your conditions and terms.
Another interesting read:
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Viewpoint is Important
The main focal point of venue manager and team is to attract you in any case to fill and increase their own investments and profits. But sometimes event manager is so lost in his own problems and needs that he totally subside this side of picture. Make different set of options and negotiate with the hotel manager in brainstorm manner. Keep your dates and requests flexible while discussing about the venue hall. In the end, talk about price finally.
Bidding Techniques
You sometimes don’t know the exact cost prices in market. Don’t fight for unseen costs. Some prices are already fixed in your mind like food, rooms and catering services. But you have to play carefully about the charges of venue because afterwards you have to pay for the extra charges for security, shuttle services and parking.
End Costs and profits
Hotel manager will offer you the list of items about food and room services. You have to choose those items that can give you saving at the end. Usually food menu has the fixed prices. Check what other items can save and balance your budget. You can ask the hotel manager to give you discount on parking area, audio/video facilities and room rents. Sit in some separate room with hotel manager and argue about pricing list.
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Don’t Compromise Price Over Quality
What you basically want from hotel service, you want good food, good quality and fast service. If these features won’t be there that no need of any payments. Check carefully about the staffing services and food quality. Don’t compromise the quality on any price.
Visit the Venue
After setting all line of your needs and necessities have some dialogue session with the hotel manager and ask him to let you visit the venue before the start of the function to check all items finally. Discuss your budget limits in clear cut manner and make a ladder to an experience event manager. It’s better to call the customer ask well for the visit of venue for all his satisfaction. It’s really a good professional trick for further project deals.
